We collect a variety of types of personal information when you register and utilize our platform at aviator.club (the "Platform"); manage flight operations, reservations, maintenance, and student records; contact a customer service representative; or complete an optional survey (collectively, our "Services"). This information may be collected directly from you or via your device or browser when you engage with our Services.
We use your information to provide flight school and club management services, to facilitate aircraft reservations and maintenance tracking, to manage student training records, to deliver operational notifications and communications, to provide customer service, to guard the security or integrity of our databases or platform, to detect and prevent fraud or illegal activity, to take precautions against liability, to detect and remediate violations of our Terms and Conditions, to develop and improve our Services, and for internal operational purposes.
The chart below describes what categories of data we may collect, how we obtain that data, the business purposes for which we typically use such data, and which types of trusted third-party service providers we may share that data with:
| Information Type | Source | Purpose | Third Party Sharing |
|---|---|---|---|
Identification Data (Name, Address, Phone Number, Email, Pilot License Numbers) | Provided directly by you or your organization |
|
|
Account Data (Encrypted password, Account role, Organization affiliation) | Provided directly by you |
| None |
Flight Operations Data (Reservations, Flight logs, Aircraft data, Maintenance records, Instructor assignments) | Provided directly by you and your organization |
|
|
Financial Data (Payment information, Billing records, Subscription details) | Provided directly by you |
|
|
Transaction Data (Subscription history, Usage records, Payment dates) | Generated through your use of the Services |
|
|
Internet Activity Data (Log in/out dates, IP Address, Browser type, Device information, Cookies) | Collected automatically from your browser or device |
|
|
Training Records (Student progress, Course completions, Instructor evaluations, Certificates) | Provided by instructors and flight schools |
|
|
We and our service providers collect information about how you use our Services to analyze trends, generate analytics, enhance your user experience, improve our Platform and Services, detect and prevent fraud or security incidents, and gather broad demographic information for aggregate use. Our platform uses "cookies" that are created when you use online services and are stored on your computer or mobile device.
Cookies help us offer convenient features such as maintaining your session, remembering your login credentials, and storing your preferences. We also use the information we collect to compile statistics about our users and their use of the platform to monitor system performance, develop product improvements, and enhance the Service's design and functionality.
You may decide whether or not our software may load cookies onto your computer. You can opt out of cookies at any time by reconfiguring your browser settings. However, if you do so, you acknowledge that some functionality of our Services may be restricted or disabled without the use of cookies.
We do not sell, license, or share the personal data we collect with unaffiliated third parties for their marketing purposes. We do, however, share your data with our contracted service providers and in specific circumstances as explained below.
We use third-party service providers to help us deliver our services, process your payments, provide cloud hosting and data storage, deliver communication services (email and SMS notifications), and analyze the data we collect. These service providers may receive your contact information, account data, operational records, payment information, cookies and other device identifiers, IP address, and platform usage data. These service providers are only allowed to use your information in connection with the specific service they provide on our behalf and are contractually bound to protect your data.
If you are part of a flight school, club, or organization using our Services, certain information may be shared with authorized users within your organization according to their role and permissions. This may include flight instructors, administrators, maintenance staff, and other personnel who require access to operational data to perform their duties. Your organization's administrator controls what information is accessible to different user roles.
Aviation operations are subject to various regulatory requirements. We may be required to maintain certain records for compliance with aviation authorities and regulations. While we are a data processor acting on behalf of your organization, you (as the data controller) remain responsible for compliance with applicable aviation regulations and may need to provide certain records to regulatory authorities.
We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including order fulfillment, regulatory compliance, and satisfying any legal, accounting, or reporting requirements.
Given the nature of aviation operations, certain records may need to be retained for extended periods to comply with aviation regulations and safety requirements. Flight logs, maintenance records, and training documentation may be subject to mandatory retention periods under applicable aviation law.
For operational data not subject to regulatory retention requirements, we will retain data for as long as your account is active or as needed to provide you services. If you close your account, we will retain certain information as required by law or for legitimate business purposes.
We employ technical, administrative, and physical safeguards and security measures to protect your data, including encryption, access controls, secure data centers, and regular security audits. Despite our efforts, we cannot entirely guarantee the absolute security of your data and are not liable for unauthorized access resulting from circumstances beyond our reasonable control. In the event we become aware of any data breach, we will investigate, report to the appropriate authorities as required by law, and notify affected users in accordance with applicable regulations.
We are headquartered in Switzerland. We have operations and service providers in Switzerland and potentially in other countries. As such, we and our service providers may transfer your personal information to, or access it in, jurisdictions that may not provide equivalent levels of data protection as your home jurisdiction.
Where we transfer data outside of Switzerland or the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or Swiss Federal Data Protection Authority, or by transferring data to countries recognized as providing adequate protection.
We may be required to disclose user information pursuant to legal requests, such as subpoenas, court orders, or government investigations, or in compliance with applicable laws. We may also share information with law enforcement, regulatory authorities, lawyers, or government agencies to protect our rights, property, or interests, or those of our customers or third parties, or to prevent illegal activities or violations of our Terms and Conditions.
In the event of a merger, acquisition, reorganization, bankruptcy, receivership, asset sale, or business transition, your data may be shared or transferred to the counterparties of the transaction but will remain subject to the terms of this Privacy Policy or a substantially similar privacy policy.
Under the European Union General Data Protection Regulation (GDPR) and Swiss Federal Act on Data Protection (Swiss DPA), you have the following rights regarding your personal data:
Right of access: You have the right to request confirmation of whether we are processing your personal data and to receive a copy of that data, along with certain details about the processing.
Right to rectification: If your personal data is inaccurate or incomplete, you have the right to request correction or completion. We will inform third parties of the correction where possible and appropriate.
Right to erasure: You may request deletion of your personal data in certain circumstances, such as when the data is no longer necessary or you withdraw consent. However, this right is subject to legal obligations that may require us to retain certain data, particularly aviation records subject to regulatory retention requirements.
Right to restrict processing: You may request that we restrict processing of your personal data in certain circumstances, such as when you contest the accuracy of the data or object to processing.
Right to data portability: You have the right to receive personal data you provided to us in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.
Right to object: You may object to processing of your personal data based on legitimate interests or for direct marketing purposes.
Right to withdraw consent: Where processing is based on consent, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
Right to lodge a complaint: You have the right to lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) or your local data protection authority if you believe our processing of your personal data violates applicable law.
To exercise any of these rights, please contact us at info@aviator.club. We will respond to your request within the timeframe required by applicable law.
To correct errors in your personal data, you may access your account settings on the platform and make the necessary corrections. For data not accessible through your profile, please contact us at info@aviator.club and we will update your personal information to ensure it is accurate and current.
Our Services are intended for use by flight schools, clubs, instructors, and students in aviation training. While some students may be under the age of 18, our Services are designed for use within an organizational context where the organization (flight school or club) is responsible for compliance with applicable laws regarding minors. We do not knowingly collect personal information from children without appropriate parental or guardian consent and organizational authorization.
We may update this Privacy Policy from time to time to reflect changes in our practices, applicable laws, or for other operational, legal, or regulatory reasons. We will provide notice of material changes by posting the updated policy on this page and updating the "Last Updated" date. We may also notify users by email or through the platform. Your continued use of our Services following such updates constitutes your acceptance of the revised Privacy Policy. We encourage you to review this Privacy Policy periodically.
Last Updated: February 12, 2026
Contact Information:
Edeltech Sàrl
Chemin St-Hubert 5
1950 Sion
Switzerland
Email: info@aviator.club